In this scanned form, almost every word was detected correctly, though one instance of the word Name was detected as N""e. While OCR isn't perfect, Acrobat's OCR is quite good. The best way is always to use the original digital document, but this is a great way to get back a digital copy of a document if all you have is a scan. There will be mistakes, formatting you'll need to fix, and more.
But then, it's still not the original document. It'll recognize most of the text and formatting, and you'll likely be surprised by how nice the finished exported document looks if it's not too complex. Acrobat will proceed to show the same progress bar at the bottom of the window as it recognizes the text and formatting in your document, and then will save the exported copy.Īcrobat exports from scanned documents are both surprisingly good and frustratingly bad. Add the file name you want and the location you'd like to save your new file, and click Save.
You can export as a Word or rich text document, Excel or CSV spreadsheet, or as HTML. Just open the document you want to OCR and convert, click File > Save As. Acrobat makes that easy as well, OCRing the text and exporting it as a new document in one step. If you're wanting to edit your original scanned documents, or perhaps reuse the info in them in a new document, you'll want more than just selectable text on a PDF. You can even copy the text with the detected formatting, though that's often less accurate than the text recognition itself.
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With the text recognized, you can now markup the PDF using all the normal markup tools-you can highlight, cross out text, and more. Either way, the recognized text will show up in any PDF reader afterwards, just as if it was an original digital document. By default, Acrobat will save the recognized text inside the original file when you OCR a PDF, and if you OCR an image it'll save the image with its text in a new PDF file. Once it's done, you can select any text in the document and copy it as normal, or search for text in the document. It took only around 15 seconds to recognize text on a scanned 1 page form on my 2012 MacBook Air, but a couple minutes on a 30 page full-color textbook PDF.
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If so, it's a great tool to OCR your documents quickly on a Mac or PC.Īfter a brief pause indicated by a progress bar on the bottom of the window, your text will be fully recognized.
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It's commonly used in business, and is bundled with Adobe Creative Suite and the full version of Creative Cloud, so there's a good chance your business computer already has it installed-or you can install it for free from your Creative Cloud subscription. OCR a Document or Image in AcrobatĪdobe Acrobat is the original standard program for creating, editing, and viewing PDF files.
Here's how you can use the OCR tool built-into Adobe Acrobat to turn your scanned documents and pictures of text into real digital text. It uses your computer's smarts to recognize letter shapes in an image or scanned document, and turn them into digital text you can copy and edit as needed. That's what OCR- Optical Character Recognition-does. Or, you could let your computer do the heavy lifting for you, by turning your image into text and letting you search through your scanned documents as easily as you search through any other documents.
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